Privacy Policy
Last updated: 6 September 2026
1. Overview
Mortlock Shield Inc ("we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or become a member of our club.
Please read this policy carefully. If you disagree with its terms, please discontinue use of our Website.
2. Information We Collect
We may collect information about you in the following ways:
Personal Information You Provide
- Membership applications: Name, date of birth, address, contact details, and emergency contact information
- Contact forms: Name, email address, phone number, and message content
- Newsletter subscriptions: Name and email address
- Event registrations: Name, email address, and any other information required for the event
Automatically Collected Information
- IP address and browser type
- Pages visited and time spent on our Website
- Referring website addresses
- Device information
3. How We Use Your Information
We use the information we collect to:
- Process and manage club memberships
- Communicate with you about club news, events, and updates
- Send newsletters and promotional material you have opted into
- Respond to your enquiries and provide support
- Improve and maintain our Website
- Comply with legal obligations
- Administer competitions, draws, and events
6. Data Security
We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.
7. Data Retention
We retain your personal information for as long as necessary to fulfil the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements.
When personal information is no longer required, we will securely delete or anonymise it.
8. Your Rights
You have the right to:
- Access: Request a copy of the personal information we hold about you
- Correction: Request correction of inaccurate or incomplete information
- Deletion: Request deletion of your personal information, subject to legal obligations
- Opt-out: Unsubscribe from marketing communications at any time
- Complaints: Lodge a complaint with the relevant data protection authority
To exercise any of these rights, please contact us.
9. Children's Privacy
Our Website is not directed at children under the age of 13. We do not knowingly collect personal information from children without verifiable parental consent. If you believe we have inadvertently collected information from a child, please contact us immediately so we can take steps to remove it.
For junior members, personal information is collected with the consent of a parent or guardian.
10. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page with an updated date. We encourage you to review this Privacy Policy periodically for any changes.
11. Contact Us
If you have questions or concerns about this Privacy Policy or our data practices, please contact us.